The experiences of Pregis International

Time recording

From confusing leave registration to a system that gives hr time to spare

At Pregis International BV, leave registration had become almost unmanageable. One person used Excel while the other kept a handwritten note of leave hours. The result was a total lack of clarity about whether someone was or was not entitled to requested leave. Using PEP Staff makes it possible once again to get insight and clarity, thanks to a system that can be used by everyone. It gives insight and clarity regarding the outstanding leave and entitlements.

No clarity about leave hours

‘When people came along with questions about leave we were sometimes unable to answer them,’ says Levy Remmers, HR assistant at Pregis International BV. ‘We had completely lost sight of the ball because of the variety of procedures and systems that we were using. One person would record leave hours in Excel while the other used pen and paper. Not an ideal situation for us as an HR team. And also not great for our colleagues who wanted to know how many leave hours they still had available. We weren’t happy about being unable to give them a clear answer.’

Too often, we were unable to give a clear answer to colleagues who wanted to know how many leave hours they still had available.

Using PEP Staff makes it possible once again to get insight and clarity, thanks to a system that can be used by everyone.

When people came along with questions about leave we were sometimes unable to answer them
The main benefits are the user-friendliness of the program and the insight that it gives

A clear picture with a single click

Pregis International BV decided that something needed to be done. They wanted more insight and clarity so that they could once again give clear answers to questions about leave. ‘PEP gave us the solution we wanted’, says Levy. ‘The main benefits are the user-friendliness of the program and the insight that it gives. The three buttons in PEP make life as an HR assistant a lot easier! I now know precisely how much leave someone has accrued. If I want to export something to our payroll accounts, I can do it with a single click, whereas previously I would spend the whole day collecting the data and checking that it was correct. That will never happen again now!’

PEP Staff for peace of mind and clarity

Thanks to PEP Staff, Levy now has two days a month to spare, time that he can spend on real HR matters rather than on administration. Employees can all see their own outstanding leave and entitlements in PEP Staff. So they come to Levy only with supplementary questions. PEP Staff enables the cost controllers to see precisely how much leave is outstanding and how much cash they need to reserve for any payments they have to make. PEP Staff gives peace of mind and clarity. So Levy no longer has the feeling that he needs to act as a policeman. ‘In the beginning I still checked the leave schedules because I was accustomed to doing so,’ says Levy. ‘But I soon realised I didn’t have to because everyone on the shop floor is capable of using PEP Staff.’

The cost controllers now see precisely how much leave is outstanding and how much cash they need to reserve for any payments they have to make.

The cost controllers now see precisely how much leave is outstanding and how much cash they need to reserve for any payments they have to make

About Pregis International BV

Pregis International BV supplies tailor-made packaging solutions. They offer a broad range of innovative cushioning and packaging systems that protect products during transport and storage.

Interested to find out what PEP can do for your organization

If you would like some more information about the PEP software and the benefits it can give you, call us on the number below. Karen or Anouk will be happy to help you.

You can also fill in the contact form; we will then get in touch with you as soon as possible.

 

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+31 (0)544 – 47 16 96

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